Community Crossings Matching Grant Program

1. Must submit an approved AMP.

2. All AMPs must be submitted to the Local Technical Assistance Program – Purdue University (LTAP), which will work with local governments to complete and approve all AMP’s.

3. AMP’s must be submitted to LTAP via their Data Management System (DMS).

• LTAP will contact you if revisions are required for your AMP’s once it is submitted.
• For an informational video on the DMS watch: https://youtu.be/-9hvR-7UVR4
• Link: Data Management System.

4. Contact LTAP for any assistance with your AMP or the DMS.   LTAP will be assisting all local units of government with their plans including templates, examples, and resources.

5. AMP must be submitted to and approved by LTAP once per year.

• December 1st – AMPs must be submitted each year by December 1^st to LTAP’s DMS.  Once approved, you will receive an approval letter from LTAP dated by December 1st, to be eligible for the following year’s call for projects.

6. Do not submit the entire AMP with your CCMG application, only the approval letter page from LTAP.

7. AMP is a living document and should be updated whenever improvements are made to roads or bridges and then submitted to LTAP every year.

8. An approved AMP is required by law to receive consideration for funding. If a local government does not have an approved AMP, they are not eligible to pursue CCMG funding.

Locals are advised to prioritize verifying and updating your Certified Road Inventory to ensure your local is properly compensated for all its road assets and to ensure the Asset Management Plan matches. The locals state MVH funding is based on their Certified Road Inventory.

To receive a copy of the certified road mileage for your agency’s certified road inventory, or to add or to delete a road from Certified Road Inventory contact:

Mark McMahan
INDOT Road Inventory Manager
317-967-1956
mmcmahan@indot.in.gov

Updates will take a minimum of 48 hours to be approved but could take a maximum of 2 weeks for the updates to show on the maps.

A summary report can be found at this link: https://www.in.gov/indot/about-indot/central-office/asset-data-collection/roadway-assets/

INDOT is a recipient of federal funds and has a Stewardship and Oversight Agreement with the Federal Highway Administration which means that if locals receive any funding from INDOT (state or federal), whether through a contract to perform work or provide professional services or as part of a grant or award for your community, INDOT is required to ensure locals follow Title VI & Americans with Disabilities Act (ADA) nondiscrimination and accessibility requirements. If you are non-compliant with ADA and Title VI, you will not receive Federal or CCMG Funding until becoming compliant.

INDOT is working with and reviewing nondiscrimination plans for local governments throughout Indiana to ensure compliance or at least show that each local government is making a good faith effort in adopting and becoming compliant. All locals must have both an Americans with Disabilities Act (ADA) Transition Plan and a Title VI Implementation Plan to be an eligible sub-recipient for funding through INDOT and must maintain their compliance with civil rights laws and nondiscrimination policies and procedures to remain an eligible sub-recipient for funding through INDOT. Our goal in monitoring our sub-recipients is to provide technical assistance tools, templates for all required program and policy documents, and resources to make compliance efforts manageable and easier for our sub-recipients as we work together to improve Indiana communities by constructing roads, bridges, highways, and pedestrian facilities across the state.

To ensure your local is compliant with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities Act requirements, please visit INDOT’s resource page for subrecipients of state or federal funds below:

• Resources for Indiana Communities

• Nondiscrimination at INDOT

1. Title VI Implementation Plan

• INDOT sub-recipients are required to submit a compliant Title VI Implementation Plan to INDOT annually: due on or before October 1st each year for the next federal fiscal year.
  • For example, a plan submitted by October 1st, 2025, will serve as the standard Title VI operating procedures for the federal fiscal year 2026.
• Goals and Accomplishment reports are due on or before November 1st of each year
• The Title VI Implementation Plan details standard nondiscrimination operating procedures for each federal fiscal year.

2. Americans with Disabilities Act (ADA), ADA Transition Plans  
   • The ADA Transition Plan is due every three years, but
   • The ADA Transition Plan is a living document that changes with the condition of assets and requires annual updates to reflect asset remediation, removal, or addition.
   • Please visit ADA Title II Action Guide for State and Local Governments, Action Step 6 – Develop a Transition Plan for guidance at adaactionguide.org/action-steps#step6-developatransitionplan for guidance.
3. Voluntary Commitment Letter (VCAP)

• If you do not have compliant nondiscrimination plans, you must submit a voluntary commitment letter (VCAP) to be eligible for federal and state grant monies. The VCAP letter serves as a binding agreement to be eligible for funding and must verify that the city will provide a compliant ADA Transition Plan and a compliant Title VI Implementation Plan within 90 days from the date of your VCAP letter’s execution.

• The VCAP letter must also contain all the following nondiscrimination documents:

1. Identification of the individual responsible for ensuring the deficiencies are resolved and contact information for that individual.

2. Identification of every deficiency being addressed with a summary of the action plan to address those deficiencies.

3. Estimated timeline for resolution of each deficiency.

4. A statement of commitment to resolving the deficiencies by a person authorized to obligate the community.

5. Submit your VCAP letter and nondiscrimination documents to accessforall@INDOT.in.gov.

Title VI and ADA Plans and compliance related questions can be submitted to INDOT at accessforall@indot.in.gov, or for further assistance contact Taffanee Keys, Civil Rights Counsel at TKeys@indot.in.gov.